From all the research I have done, I have discovered a few “ingredients for success”. I would like to share these ingredients with you.
These ingredients will help you whether you are seeking to start your own business, or if you are looking to make yourself more valuable to a company you work for.
Obviously people will have different opinions of which ingredient is more important, but I am starting with the one I think takes top priority: organization!
Why would organization be so important?
- Organization allows you to have a plan for your day. Planning gives you the opportunity to make the most out of your work day. The better organized you are, the more you can get done.
- The more organized you are, the easier it is to get back on track when unexpected diversions come your way. (Trust me, these diversions will come, if not daily, still regularly).
- When you are organized, it is easier to find the resources you need to complete a project.
- An organized work space looks more professional, thus allowing customers or employers to trust you more easily.
These are just some of the benefits to organization. I’m sure you could come up with more if you take the time.
So, what does organization look like?
This can take many forms. Organization can mean keeping a daily schedule of events, projects, etc.
This could be done electronically or manually. I prefer to keep a paper planner with my schedule.
Organization also means creating a dedicated work space. If you work in an office, this means setting up your office to make it easier to get to needed resources. For those who work from home, this means finding an area that you can work from, and making that space as efficient as possible.
I have just recently started setting up my own office in my home. I have several projects I am working on, so it became necessary to have an actual home office, but this may not be the case for everyone.
I have several bookcases in my office for my different projects. Each bookcase is organized so that I can find necessary materials quickly. I do tutoring during the school year, so I have one bookcase with teaching resources organized by subject. I have an Amazon bookstore, so I have all the books I have listed organized together so I can find them more easily when needed, and I am an independent consultant for Usborne Books and More, so I have my materials for parties and sales organized together for ease of use.
I am also a student, so I have my materials for school organized so I can do my homework and studies more efficiently.
Having all these resources organized makes it easier to find what I am looking for, which makes it easier to conduct business or do school work. This also allows me a smoother transition when I need to shift gears.
Organization can also mean creating charts, documents, spreadsheets, etc. to keep up with workflow, finances, customers, or whatever other data you need to keep track of. To do this, it is best to make a list of the data you will need to access, and plan for the best way to document this information.
For instance, spreadsheets are great for keeping up with some financial information, but may not be very useful for creating reports, newsletters, or contracts (you would be surprised by the number of people who don’t understand that spreadsheets can’t keep track of everything). Documents are useful for creating contracts, certificates, flyers,etc., but may not be the easiest form to use if you need to create certain charts and graphs.
It is important to learn the best uses for different programs so you get the most out of them. This can be different for each individual in different situations. For instance, I find Excel to be more useful in creating checklists for myself, but others may prefer Word.
However you prefer to keep track, workflow organization is important to make the most of your time. This also allows you to see what may be falling through the cracks so you can re-evaluate your daily schedule.
These are just some of the advantages to organization as an ingredient in your recipe to success.
What other benefits have you seen from adding more organization to your life?
(Oh, and don’t forget to add a little stress reduction to your office space)